Setting up an effective onboarding process for an entire unit of new developers on a project that is already underway may seem challenging, but with proper planning and a structur approach, it is entirely doable.
At Digital55, we have carri out onboardings for entire units of new programmers, successfully integrating them into our clients’ development teams .
Today we will quickly review how we approach this process and the key points that stand out.
Our experience
This post is bas on our own experience . Our entire team understands that onboarding is not just an adaptation process, but the foundation for a solid start.
By giving it the importance it deserves, we have develop and perfect over time an onboarding method that not only shortens the adaptation period, but also spes up productivity from day one , rucing the time ne by almost half. We will see it in broad terms below.
Planning: The Strategic Start
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Technical Department and when requiring
Thus, any project is evaluat by our the formation of a team, by the Human Resources department .
Detail planning is essential. Our experts work hand in hand with the client during the first phase. This allows us to thoroughly understand the objectives and context in which the project is being develop, make time estimates, create schules that will help us allocate resources and time, identify potential challenges and establish systems to prevent them, etc.
Although we have an establish process, we know that each software project is unique and the onboarding must reflect this. Therefore, after identifying the development objectives and the necessary resources and the assignment of roles and responsibilities, we work on our model to adapt it to the client and the specific case.
The team: the key piece
In our case, we believe that an establish team plays a very important role in the incorporation of new professionals. For this reason, we usually incorporate the most experienc profiles first , who will assume leadership roles, always with the support of the project manager . In this way, we can unify the efforts that the first contact entails, since they will make a first approach to the project, quickly understanding the scope, difficulty, objectives, etc.
A little later, and usually gradually, we incorporate the rest of the profiles. With this model, the leads and very senior profiles obtain extensive knowlge of the project, so that they can explain everything quickly and easily, with the support of the documentation, to the new recruits and resolve any of their doubts without neing to request additional information from the client in most cases.
Access to resources: tools and documentation
One of the things that can slow down an onboarding process the most is the lack of agility when managing user access , for example, to tools, technical documentation, communication channels for the phone number digital library new team (for example, chat) or even to devices such as a specific computer, if this is requir.
For this reason, in our case we request all accesses before the first profile is add. In many cases this is not possible due to availability reasons or due to the client’s own policy, so we facilitate the creation of these on the first day of incorporation.
Regarding documentation, our leads and senior profiles already incorporat can give access to it to the new profiles and review it together to ensure that they understand it correctly. They will also be inform if there are any specific requirements when contributing to this technical documentation, thus ensuring that all files are legible and consistent with each other.
Getting start
Once everything is in place, it’s time to start working on the project. As we have already mention, at Digital55 and through twd directory the project manager profile, we make sure that all team members have access to the necessary tools and resources, and we establish an efficient workflow.
In addition to , we encourage communication between the members of the new team through channels that we agree with the client, but which are usually the corporate chat and video calls or periodic meetings.
Monitoring the project in this way
The team can have meetings both internally, with the client, and with Digital55. In the end, it is about everyone being aware of how the project is evolving. allows us to adapt the planning, communicate modifications or suggestions to the client, and meet the objectives in a timely manner.
Monstant communication with the client
Ultimately, a proper onboarding process is essential to streamline any software development . Through it, we prepare our team to face challenges with confidence and ensure that they are equipp with the necessary tools, information, and support from day one.